Safety and Security Sector Education and Training Authority (SASSETA) is a public entity, established in terms of Section 9(1) of the Skills Development Act of 1998, as amended.

 The following contract position expiring on 31 March 2030 exists in the organisation:

          LEARNER REGISTRATION ADMINISTRATOR

All-inclusive total annual remuneration package (TCTC): R352 306.00

Reporting directly to the Manager: Grants & Project Management, the incumbent shall be responsible to:

• Receive, acknowledge and record Learner registration applications for self-funded and SETA funded programmes
• Record and track all documentation received in the incoming register
• Update and maintain the SASSETA funded and self-funded learner registers and keep them secure
• Record and track learner registrations returned for updating or amendment
• Administer the learner replacements, withdrawals and drop out data and maintain it on the system
• Ensure that learner records are properly and safely stored
• Check all data captured for accuracy and completeness in line with the APP TID requirements after each batch is captured and edit where required
• Prepare and produce accurate learner lists for SETA-funded learners
• Resolve learner registration submission queries
• Ensure equitable distribution of work among the Data Capturers
• Receive, record and report learner achievements  
• Identify incomplete or inaccurate data on documents and refer to stakeholders, LP Administrators and/or Strategic Projects Administrators for amendments, or resolve the query if received personally
• Verify that all supporting documentation is attached to registration forms and that all supporting documents are properly certified
• Verify information that is not legible to ensure accurate data capturing
• Receive and resolve stakeholder queries relating to Learner Registrations
• Return incorrect applications to the provider for self-funded submissions
• Communicate acknowledgement of receipt of learner registration applications
• Inform and send registered and referenced agreements to stakeholders for self-funded programmes
• Hand-over learner registration documentation to Registry and file evidence of hand-over
• Provide administrative support pertaining learner files during internal and external performance audit

• Provide administrative support to the department as required
• Maintain and update the filing system
• Provide administrative support to the Reporting Unit for the Submission of the QMR and QPR
• Generate weekly statistical report and submit to Supervisor
• Assist with the compilation of ad hoc reports as required
• Assist with the compilation of the QMR and QPR as required

JOB REQUIREMENTS:

• Grade 12 / matric is required
• Minimum of NQF Level 5 qualification in Business Administration  / Business Management / Office Administration / Office Management / Project Administration /  Project Management / Public Administration or  Public Management is required.
• A minimum of 3 years relevant administration experience is required.
• Must be computer literate at an intermediate level.

SKILLS AND ATTRIBUTES REQUIRED:

• Attention to Detail
• Cognitive Ability / Analytical Thinking Skills
• Verbal Communication Skills
• Written Communication Skills
• Compliance Orientation
• Conflict Resolution and Resilience
• Customer and Service and Orientation
• Planning and Organising Skills
• Professional Ethics and Integrity
• Professionalism
• Relationship Management
• Resilience
• Self-Management and Maturity
• Situational Responsiveness
• Stakeholder Engagement
• Team Player

PLACE OF WORK: SASSETA Head Office, Waterfall Corporate Campus, 74 Waterfall Drive, Midrand, 2090.

Submit your application and attach a detailed CV together with one (1) PDF file consisting of certified copies, not older than six months, of all your qualifications relevant to the position (from Matric / Grade 12 to the highest held tertiary qualifications) including an ID copy and a driver’s licence.

Website address: www.sasseta.org.za    

Closing Date for Applications: 03 June 2024  

It is SASSETA’s intention to promote equity (race, gender and disability) through the filling of this position with a candidate whose promotion/appointment will promote representativity in line with the numerical targets as contained in SASSETA’s EE Plan. Applications from designated groups are therefore encouraged.

The successful candidate will be subjected to security clearance and will be expected to sign the employment contract and performance contract.

Only short-listed candidates will be contacted. Should you not hear from SASSETA after four (4) weeks from the closing date, assume that your application was unsuccessful.

PLEASE NOTE: Applications from unsuccessful candidates will not be retained.

NB: SASSETA reserves the right not to make an appointment.

DISCLAIMER: SASSETA employs appropriate, reasonable technical and organisational measures designed to prevent unlawful access, loss or damage of personal information. By applying for a vacant position at SASSETA you expressly give SASSETA consent to process your personal information in accordance with the Protection of Personal Information Act 4 of 2013 (“POPIA”), the SASSETA Recruitment Policy/Procedures, the SASSETA’s POPIA Policy and the SASSETA’s Privacy Policy.